AI Project Manager by SoftSight eliminates manual email processing, complex CPI negotiation, and fieldwork blind spots — automating 80%+ of your supplier lifecycle end-to-end with LLM-powered intelligence.
AI Project Manager
Quotes Parsed
247
↑ 18 today
Avg CPI Saved
$1.24
↑ 4.2%
Quality Score
94%
↑ 1.1%
Live Activity
80%+
Manual processing eliminated
90%
Routine tasks automated
12
End-to-end workflow modules
100%
Auditability & traceability
Every supplier email, CPI negotiation, and quality check is a manual tax on your team’s time — and your client’s budget.
Pain point 01
Project managers spend hours parsing quote emails, manually extracting CPI values, sample sizes, and redirect URLs — then re-entering data into spreadsheets riddled with transcription errors.
Pain point 02
Balancing supplier CPIs against client budgets across 10+ concurrent surveys requires real-time market intelligence your team doesn't have. Every misaligned counter-offer erodes margin or kills supplier relationships.
Pain point 03
By the time fraud patterns surface — duplicate respondents, bot traffic, VPN-masked entries — you've already paid for bad data. Reactive quality control means wasted sample, client complaints, and painful reconciliation.
Pain point 04
Closing out a project means cross-referencing three data sources: your internal records, the survey platform, and supplier reports. Discrepancies delay payment, damage trust, and often require manual escalation.
01 LLM Parsing
Google Gemini-powered extraction reads every supplier email and pulls CPIs, sample sizes, redirect URLs, and test IDs with 95%+ confidence. High-confidence quotes process automatically; edge cases flag for one-click review.
95%+
Average parsing confidence
02 AI Negotiation
Three AI negotiation modes — Conservative, Balanced, Aggressive — dynamically select based on supplier flexibility scores, market conditions, and timeline urgency. Every counter-offer is mathematically grounded, not intuited.
3×
Faster negotiation closure
03 Real-time Intelligence
SurveyGuard + FingerprintJS block fraud at the door. Live dashboards track quota fills, supplier velocity, and quality scores in real time. Automated reconciliation closes projects in minutes — fully audited, zero spreadsheets.
80%+
Reduction in manual overhead
12 integrated modules distilled into four benefit pillars that cover every stage from initial RFQ to final invoice.
Intelligent Intake
From multi-survey RFQ distribution to LLM-powered email parsing, every supplier quote is automatically extracted, evaluated, and decision-routed. Your PM reviews exceptions — not every reply.
80%
Reduction in manual quote processing time
Strategic Negotiation
The negotiation engine calculates optimal counter-offers using three strategy modes calibrated by supplier flexibility scores, market conditions, and timeline urgency.
4%
Average CPI savings below client budget targets
Live Operations
Monitor every respondent, quota cell, and supplier simultaneously. Live dashboards show quality scores, fraud rates, and quota fills. Auto-pause triggers stop bad traffic the instant thresholds breach — no manual intervention required.
94%
Average quality score across monitored supplier panels
Closed-Loop Finance
Three-source reconciliation (internal DB, survey platform, supplier reports) runs automatically at project close. Discrepancies surface instantly. Payment calculations, adjustment logic, and invoice generation complete in minutes — not days.
5×
Faster project close-out vs. manual reconciliation
01 / 04
RFQ Distribution & Quote Parsing
Send a single RFQ — covering one or many surveys — to your full supplier network in one action. As replies land, AI reads each email regardless of format and extracts CPI, IR, LOI, feasibility, redirect URLs, and exclusions into a structured, comparable view. No one needs to open the email.
Incoming email · supplier
From: sarah@panelco.com
Subject: Re: RFQ-2026-0041
Hi John, here are our rates:
Survey US-H-01: $4.20/complete
Sample capacity: 500 completes
Delivery: 5–7 business days
Complete URL: panelco.com/complete?rid=##RID##
✓ Confidence: 96%
Linked to RFQ-0041
02 / 04
Intelligent Negotiation
Counter-offers generated from your project parameters and each supplier’s historical performance. Sent in the same email thread, in the language you’d use. When a price lands inside your bounds, onboarding triggers automatically.
Negotiation thread · RFQ-0041
Supplier
Our best rate for US-H-01 is $5.20 per complete.
AI Project Manager
Thanks for quoting. Based on past projects we’d like to come in at $4.60 — can we make that work?
$5.20 $4.60
03 / 04
Real-time Monitoring
Every demographic cell, every supplier — updated in real time. Full cells pause automatically. Quality flags surface as patterns emerge, not after the client calls. You see the complete picture without messaging a single supplier for an update.
Quota grid · US-H-01
410 / 550 · live
Male · 18–34
62/100
Male · 35–54
100/100
Male · 55+
31/75
Female · 18–34
88/100
Female · 35–54
54/100
Female · 55+
75/75
04 / 04
Automated Reconciliation
Completes, rejects, and partial credits matched across every supplier — automatically. Variances flagged, invoices generated, every action logged. The end of the project is not the end of the work, but it stops being a week of spreadsheets.
Reconciliation · Q2 Brand Tracker
570 completes · $2,394.60
Supplier
Done
Rej.
Credit
PanelCo Global
Reconciled
218
6
$916.20
ResearchPanel EU
Reconciled
145
3
$609.00
SurveyPath Inc
Variance flagged
120
9
$504.00
FieldForce Asia
Reconciled
87
1
$365.40
Every coordination action you used to do across email, spreadsheets, and WhatsApp — handled in one continuous, auditable flow.
RFQ sent
One doc, every supplier — in a single action.
Quotes parsed
AI reads every reply and structures the data.
CPI negotiated
Counter-offers generated within your bounds.
Supplier onboarded
Links generated, redirects verified, go-live triggered.
Live monitoring
Real-time quotas, pace, and quality in one view.
Auto reconciled
Completes verified. Invoices generated and tracked.
Our job is to absorb complexity so our customers do not have to carry it. Every difficult engineering problem we solve is an email our customer doesn’t write.
Heads of research operations at enterprise MR firms on what changed after deploying AI Project Manager.
We went from 6-hour email triage sessions to a 20-minute review queue. The LLM parsing accuracy is genuinely remarkable — our PMs now spend their time on strategy, not data entry.
Rachel M.
VP Operations · Global MR Firm
The negotiation engine alone paid for the platform in the first quarter. We achieved 4% below budget CPI on every project — that’s material savings at our volume. The audit trail keeps our clients happy too.
Daniel K.
Head of Fieldwork · Insight Agency
The real-time quality dashboard caught a bot pattern on a major healthcare study before 200 completes went through. Old process? We’d have caught it in reconciliation — after paying for bad data.
Sonia P.
Research Director · Healthcare Insights Co.
Enterprise-grade from day one
SOC 2 Type II
Certified & audited
GDPR Compliant
Data sovereignty first
99.9% SLA
Guaranteed uptime
SSO / SAML
Keycloak + OIDC
Book a 30-minute demo tailored to your supplier volume, survey complexity, and current tech stack. No generic walkthroughs — just your workflows, transformed.
No commitment · No credit card · Enterprise NDA available on request